Membership Database for Churches in the UK
Ekklesia is a church operating system designed specifically for Pentecostal and charismatic congregations in the UK. It tracks every member's journey from first visit through baptism and into mature membership, while managing giving, finances, rosters, and pastoral follow-up in one place.
Built for Pentecostal and Charismatic Churches
Ekklesia isn't a generic church management system. It's built from the ground up for how Pentecostal and charismatic churches actually operate. If you lead or manage a Winners Chapel, RCCG, DLCF, KICC, House on the Rock, or similar congregation, you'll find Ekklesia speaks your language. It understands resident pastors, pastors-in-charge, the journey ladder from first-timer to mature member, and service unit rosters. Churches of 200 to 3,500 members use Ekklesia to replace spreadsheets and disconnected tools.
Track Every Member's Journey
Members move through six establishment stages in Ekklesia: first-timer, regular attender, baptism candidate, baptised member, worker in training, and established worker. The system automatically routes pastoral follow-up to the right person based on where someone sits in that journey. When a member reaches each stage, they receive a certificate. Resident pastors and administrators see a clear dashboard of who's stuck, who's progressing, and where the pipeline is healthy. No more wondering if a visitor from three months ago was ever followed up.
Giving and Financial Management End-to-End
Ekklesia handles giving without forcing donors to log in. Your grandmother can give via a simple public page on her phone. Members who prefer an app can download the native iOS giving app and set up monthly standing orders, one-off cards, or Pay by Bank transfers. On the finance side, Ekklesia automates Gift Aid reclaim and handles HMRC Charities Online submission. A four-stage Request to Purchase approval chain keeps spending under control: unit head to pastor-in-charge to finance pastor to resident pastor. The system works offline on iOS, so approvals happen even when the internet drops.
Rosters, Check-ins, and Service Planning
Manage eight service units with duty rosters and swap requests. Members check in when they arrive for duty, so you always know who's serving and who's absent. The system keeps track of who's on each roster, handles requests to swap shifts, and records attendance. No more WhatsApp chains or printed rosters pinned to the wall.
Pricing Designed to Save You Money
Ekklesia's pricing is tiered by church size and designed to save you more than you pay in subscription fees. The system recovers money through reduced giving leakage (donors who mean to give but forget), automated Gift Aid claims you might otherwise miss, and faster financial workflows. A Fee Savings Calculator shows you exactly how much you'll recover under three different migration scenarios before you commit.
Not a Generic ChMS
If you've looked at ChurchSuite, Planning Center, or other generic church management platforms, you'll notice they're built for traditional Anglican and Baptist structures with elder boards and committees. Ekklesia doesn't try to be everything to everyone. It solves the specific problems Pentecostal and charismatic churches face: rapid growth, high visitor volumes, journey-based member development, and streamlined giving workflows. If that's your church, it's built for you.
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Frequently asked questions
What size church is Ekklesia built for?
Ekklesia works best for Pentecostal and charismatic churches with 200 to 3,500 members. Smaller congregations may find it over-featured; larger churches may outgrow it.
Does Ekklesia work with other church types?
Ekklesia is built specifically for Pentecostal and charismatic structures. It won't suit traditional Anglican, Baptist, or churches with elder board governance, as it doesn't handle those workflows.
Can members give without creating an account?
Yes. Donors can give via a simple public giving page with no login required. Members who want recurring giving can download the native iOS app and set up monthly standing orders or Pay by Bank transfers.
Does Ekklesia handle Gift Aid?
Yes. It includes a Gift Aid reclaim panel and automates HMRC Charities Online submission, so you don't have to file manually.
What platforms does Ekklesia run on?
Ekklesia works on iOS, Android, and the web. The iOS app for giving and the Request to Purchase workflow work offline, so approvals and giving continue even without internet.
How does Ekklesia track members?
Members move through six establishment stages from first visit to mature worker. The system automatically routes pastoral follow-up to the right person and shows pastors a dashboard of who's progressing and who needs attention.