Wedding Planner Photo Collection Software: Poolr by MRVL
Poolr is a guest photo collection app that lets wedding planners gather every photo from every guest into one shared album using a simple QR code, with no app download or account signup required.
What Wedding Planners Need from Photo Collection Software
Wedding planners juggle dozens of moving pieces. Photo collection often falls through the cracks because guests either forget to share their photos, upload them to incompatible platforms, or never send them at all. The solution isn't complicated scheduling software or event management dashboards. It's a single, frictionless way to collect every guest's photos in real-time, organised and ready to hand back to the couple. Poolr by MRVL does exactly that. As of 2026, more wedding planners are moving away from generic cloud storage and bespoke photo management towards dedicated guest photo collection tools that integrate into their workflow without adding admin burden.
How Poolr Works for Wedding Planners
The host (couple, planner, or venue) creates a Poolr event and generates a QR code. Display the code at the reception, in the invitation, or on a wedding website. Guests scan it on their phone with any camera app, and land on a browser page. They upload photos or videos directly, no account or app download needed. Every image arrives in full resolution into one shared gallery. The planner can moderate in real-time, generate a live photo wall to display on an event screen, and download all images as a bulk ZIP when the event ends. For planners managing multiple weddings, the Pro Organiser tier (£9.99/month or £89.99/year) unlocks team collaboration, custom branding, and event templates.
Features Wedding Planners Use Most
Live photo wall display turns guest uploads into a real-time slideshow on a reception screen, replacing outdated USB-based or manual curation methods. Audio guestbook lets guests record voice messages alongside photos. Custom event frames let planners overlay branding or design on every guest upload. Reveal mode works like a disposable camera, hiding photos until the event ends for a surprise reveal moment. AI photobook generation takes the best photos and assembles a printed keepsake without manual layout work. Face recognition and AI highlight reels (Forever tier) automatically flag the best moments and group photos by person. For wedding photographers collaborating with planners, Poolr sits alongside professional workflows without replacing portfolio or client galleries.
Pricing for Wedding Planners
Per-event pricing starts free (30 photos, 7 days retention) for small gatherings, then Moment (£8.99, 200 photos), Occasion (£19.99, unlimited photos, no expiry), and Forever (£34.99, AI features plus 2-year retention). For planners running multiple events per year, the Host+ pass costs £49.99 annually and stacks discounts on all per-event tiers. Professional organiser teams managing client events across multiple staff members use the Pro Organiser plan (£9.99/month or £89.99/year) or Teams (£79/month or £699/year) for full collaboration and white-label options. Most wedding planners start with Occasion tier per wedding and scale to annual subscriptions after their second or third event.
How Poolr Differs from Event Management Software
Poolr is not a ticketing, booking, or full-service event management platform. It does one thing, and does it well: guest photo collection with minimal friction. It integrates with existing wedding planning tools, CRMs, and photographer workflows rather than replacing them. If you need to manage RSVPs, timelines, vendor payments, or guest seating, use your existing event platform. If you need guest photos collected automatically and displayed beautifully, Poolr solves that problem better than generic cloud storage, email attachments, or forcing guests through app downloads. For wedding planners who also manage live event displays or guest engagement, Poolr's live photo wall pairs naturally with live polling or audience Q&A tools like Feedr.
Getting Started as a Wedding Planner
Sign up at getpoolr.com, create your first event, and share the QR code. Poolr works on iOS, Android, and web (guests use the web interface). Most planners create a test event first to show couples and venues how the flow works. Download the Poolr mobile app to moderate uploads live during the reception and adjust settings in real-time. The Pro Organiser plan (£9.99/month) is best if you manage multiple weddings per year or run a team. For single-wedding use, the Occasion tier (£19.99) is the most popular choice because photos never expire and you get unlimited uploads.
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Frequently asked questions
Is Poolr a full wedding planning platform?
No. Poolr is photo collection software only. It captures guest photos automatically via QR code and displays them in a shared gallery. It does not handle bookings, ticketing, timelines, or vendor management. Use it alongside your existing event planning tools.
Can guests upload photos without downloading an app?
Yes. Guests scan the QR code, land on a browser page, and upload directly. No account signup, no app installation. The host is the only one who needs the mobile app to moderate and manage settings.
What happens to the photos after the wedding?
In the Occasion tier and above, photos are stored indefinitely with no expiry. Forever tier retains them for 2 years. You can download all photos as a ZIP file at any time.
Can a wedding planner use Poolr for multiple client events?
Yes. The Pro Organiser plan (£9.99/month or £89.99/year) lets planners manage unlimited events, invite team members, and apply custom branding to each client's event.
Does Poolr replace wedding photography or photographer galleries?
No. Poolr captures guest snapshots in real-time. Professional photographers use Poolr as a complementary way to collect guest photos alongside their own portfolio work.
What is the live photo wall feature?
Available on Occasion tier and above, the live photo wall displays guest uploads on a reception screen in real-time. Updates automatically as guests upload, with optional moderation to filter or arrange images.