School Gathering Photo Submission for Parents
Poolr is a guest photo collection app that lets school event organisers gather every parent's photos into one shared album via a simple QR code. Parents scan, upload from their phone's browser, and all images appear instantly in the shared gallery.
How School Events Use Poolr for Parent Photos
School gatherings, sports days, fetes, and classroom events generate hundreds of photos across parents' phones. Poolr solves the friction of collecting them. The school administrator or teacher creates a Poolr event, generates a QR code (printed on a poster or shared via email), and parents scan it during or after the event. They upload photos directly from their phone with no signup, no app installation, no account creation. All uploads go into one full-resolution shared album that the school can download, print, or display later. As of June 2026, schools and PTAs use Poolr to consolidate parent photos from field trips, sports days, year group photos, and end-of-year celebrations.
Parent-Friendly Photo Submission
Parents appreciate simplicity. Poolr removes every barrier to uploading. They scan the QR code, tap 'upload', select photos from their camera roll, and submit. No password. No email confirmation. No separate app to download and manage. The browser-based upload works on any phone, iOS or Android. Parents can upload multiple photos at once, and every image is stored in full resolution. The school event organiser sees submissions come in live and can download everything as a ZIP file once the event is over. For repeat school events throughout the year, schools can subscribe to Host+ (£49.99 annually) to simplify recurring bookings and reduce setup time.
Display Options for School Events
Schools hosting larger events like sports days or school fetes may want to display incoming photos live on a screen during the event itself. Poolr's live photo wall feature (included in the Occasion tier, £19.99) shows photos as they arrive on a display screen in real-time. A designated photo moderator can approve or hide images before they appear, ensuring appropriateness. This turns photo submission into an engaging, interactive part of the event. After the event, all photos remain in the gallery for parents to download and share.
Pricing for School Events
Poolr offers flexible pricing based on event size and features. The free tier supports up to 30 photos and covers small classroom photo submissions. The Moment tier (£8.99) allows 200 photos and works for smaller year-group events. The Occasion tier (£19.99) offers unlimited photos, never expires, and includes live photo wall and audio guestbook (if parents want to record event memories too). Schools or PTAs running multiple events per year should consider Host+ (£49.99 annually), which provides discounted per-event pricing and saves setup time across the school calendar.
Video and Additional Features
Beyond photos, Poolr now accepts guest video uploads (in Occasion+ and higher tiers), so parents can submit short video clips from the event alongside still images. Schools can also add a custom event frame overlay, which watermarks all uploads with the school's logo or event name. For schools wanting to create a printed photobook from the collected images, Poolr's automated photobook feature (Occasion tier and above) generates a bound book directly from the gallery with no extra work. This makes end-of-year or annual event memories tangible and shareable with families.
Getting Started with Poolr for Your School Event
Whether you're a teacher organising a class trip, a PTA coordinator running a summer fete, or a sports administrator managing a school sports day, Poolr is built for you. Create an event, set your tier based on expected photo volume and features, generate a QR code, and share it with parents via email, WhatsApp, or a printed poster at the event. Parents upload instantly. You get every photo in one place, organised and ready to download, display, or print.
Set up your school event photo collection in seconds. Create your Poolr event today.
Frequently asked questions
Do parents need to download an app to submit photos?
No. Parents scan the QR code and upload directly from their phone's web browser. No app installation, no account creation, no login required.
How many photos can parents upload?
It depends on your tier. The free tier allows 30 photos total. Moment supports 200 photos. Occasion and higher allow unlimited photos and never expire.
Can we display photos live during the event?
Yes, if you choose the Occasion tier (£19.99) or higher. The live photo wall feature displays incoming submissions on a screen in real-time, with moderation to ensure appropriateness.
How long do photos stay in the gallery?
Free and Moment tiers store photos for 7 days. Occasion tier and above never expire. You can download everything as a ZIP file whenever you need.
Can parents upload videos as well as photos?
Yes. In the Occasion tier and higher, parents can submit both photos and short video clips from the event.
What if we run multiple school events each year?
Host+ (£49.99 annually) gives repeat organisers discounted per-event pricing and saves setup time across your school calendar. It's ideal for PTAs and schools running regular events.