Guest Video Upload at Events with Poolr
Poolr by MRVL collects guest photos and videos from your event into one shared full-resolution album using a simple QR code. Guests scan, upload from their browser, no app download or signup required.
How Guest Video Upload Works
When you host an event with Poolr, you generate a unique QR code and display it on a screen, print it on signage, or share it via text and email. Guests scan the code on their phone and land in a web-based upload interface. They select photos or videos from their camera roll and tap upload. Videos go straight into your shared album alongside photos. The entire process takes seconds per guest and requires no app installation, account creation, or login. All media arrives in your gallery in real time, ready to view, download, or display on a live photo wall.
Video Upload Tiers and Features
Video uploads are included on Occasion+ tier and above (£19.99 per event, unlimited media, never expires), and on the Adventure Creator subscription (£4.99 per month or £39.99 per year) for travel and outdoor creators. The Free tier (Moment) allows up to 200 items total (photos and videos combined). Once videos arrive, hosts can moderate them in a live queue before they appear in the public gallery, download all media as a bulk ZIP file, or display videos on a live photo wall screen at the venue using the Occasion+ display feature. As of June 2026, video uploads have become a standard part of the Poolr experience for events above the entry tier.
Why Video Matters at Events
Photos capture single moments, but videos capture movement, speech, and atmosphere. At weddings, birthday parties, corporate events, and gatherings, guests often film clips on their phones that never get shared with the host or other attendees. Poolr solves this by creating one central place where every guest's video content joins the photo archive. This is especially valuable for ceremonies, speeches, dancing, candid interactions, and outdoor activity footage. Event hosts get a complete visual record of the day without asking guests individually or hunting through social media later. The shared album becomes a comprehensive multimedia memory of the event.
Live Moderation and Display
All guest videos go into a moderation queue before appearing in the main gallery. The host reviews each upload and approves or rejects it in real time. This prevents accidental duplicates, blurry footage, or inappropriate content from cluttering the album. For Occasion+ users, videos can also be displayed on a live photo wall (a projector or TV screen at the venue), showing guest-submitted content in real time as the event unfolds. This creates a dynamic, engaging display that celebrates every attendee's contribution and keeps energy high throughout the gathering.
Downloading and Keeping Videos Long-Term
Once the event ends, the host can download all videos and photos as a single ZIP file. This means you own the files and can store them indefinitely in your own backup system, cloud storage, or device. Poolr's retention policies vary by tier: the Free and Moment tiers keep media for 7 to 90 days, Occasion keeps media forever, and Forever tier guarantees 2 years minimum retention plus advanced features like AI highlight reels and face recognition across all videos. For events you want to preserve permanently, Occasion (£19.99) or Forever (£34.99) tiers ensure your guest videos stay accessible in Poolr and can always be downloaded as backup.
Who Uses Guest Video Upload
Weddings are the largest use case: couples gather videos from the ceremony, speeches, dancing, and candid moments from family and friends scattered throughout the venue. Church administrators collect videos of sermons, baptisms, and celebrations. Birthday and milestone party hosts capture guest congratulations and group moments. Corporate event planners record team content, workshops, and social moments. School and sports event organisers collect videos from participants and parents. Professional wedding photographers and event planners also use Poolr to offer a guest video and photo album as part of their package, adding value without extra workflow. For repeat hosts, the Host+ subscription (£49.99 per year) unlocks unlimited free events at the Occasion tier, making it cost-effective to run many gatherings.
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Frequently asked questions
Can guests upload videos on the free tier?
The Free tier allows up to 200 items total (photos and videos combined) with a 7-day retention window. For unlimited video uploads with permanent storage, upgrade to Occasion+ (£19.99 per event) or Forever (£34.99).
Do guests need an app to upload videos?
No. Guests scan the QR code and upload from their mobile browser. No app download, account, or login is required. The entire upload happens in seconds.
Can I display guest videos on a screen at my event?
Yes. The Occasion+ tier and above unlock a live photo wall display feature that can show guest-submitted videos (and photos) in real time on a projector or TV at your venue. All videos go through a moderation queue first, so you control what appears.
How long are guest videos stored?
Retention depends on your tier. Free and Moment tiers keep videos for 7 to 90 days. Occasion keeps them forever. Forever tier guarantees 2 years minimum. All tiers let you bulk download videos as a ZIP file for your own backup.
Can I download all guest videos after the event?
Yes. The host can download all videos and photos as a single ZIP file anytime during the retention period. This gives you permanent ownership of the files for your own storage and backup.
Is Poolr mainly for videos or photos?
Poolr is primarily a photo collection platform. Videos are a second-class feature available on paid tiers. If you need a video-only upload experience, Poolr may not be the right fit. But for events where you want both photos and videos in one shared gallery, Poolr works well.