Business Event Photo Management with Poolr
Poolr is a guest photo collection app that lets business event hosts gather every attendee's photos in one full-resolution shared album, with no app download or account required. Guests scan a QR code, upload from their browser, and all photos appear instantly in a live gallery.
How Poolr works for corporate events
At the start of your business event, you generate a unique QR code from Poolr. Print it on signage, display it on screens, or share it via email. Every guest scans that code on their phone, selects photos from their camera roll, and uploads them directly from the browser. There is no friction: no app to download, no account to create, no login. All photos land in your shared Poolr album in real time. As of June 2026, Poolr supports full-resolution uploads, bulk ZIP download for hosts, and live moderation so you can hide any photos before they appear in the gallery.
Features for corporate photo management
The Free tier collects up to 30 photos and keeps them for 7 days; it's ideal for small team gatherings. Moment tier (£8.99) holds 200 photos. Occasion tier (£19.99) offers unlimited photos with no expiry, plus a live photo wall feature so you can display incoming photos on a large event screen in real time. Higher tiers unlock automated printed photobook generation, custom event frame overlays so guests' phones capture branded frames, audio guestbook for attendee messages, face recognition to auto-highlight key people, and bulk download for your records. For companies running multiple events per year, the Host+ annual pass (£49.99/year) gives you unlimited Moment-tier events.
Why Poolr for business events versus DIY approaches
Many corporate events ask guests to email photos or share via generic cloud links, which fragments the album and creates follow-up work. Poolr centralises collection in one place with a single QR code, so every photo arrives automatically without manual chasing. The live photo wall feature means guests can see their contributions appear on the big screen during the event, which increases engagement. Because no login is required, adoption is fast and the friction that kills photo sharing is eliminated. IT teams appreciate that there is no data collection beyond the photos themselves, and hosts appreciate that they own the full-resolution originals for press, archives, or corporate communications.
Video uploads and extended team features
Poolr accepts guest video uploads on Occasion tier and above, so attendees can contribute video clips alongside stills. For large organisations or event management teams, the Pro Organiser subscription (£9.99/month or £89.99/year) lets multiple team members manage events from one account, and Teams tier (£79/month or £699/year) scales to unlimited event managers. This is useful for corporate communications teams that run site visits, training days, awards ceremonies, or conference documentation across multiple departments.
After the event: storage, sharing, and archiving
Once your event ends, your Poolr album remains accessible for as long as your subscription is active. Occasion tier photos never expire. The Forever tier (£34.99) includes 2-year retention plus face recognition and auto-generated highlight reels, which is useful if you run large annual events and want to archive multiple years of photography. You can download all photos as a ZIP file, share the gallery link with colleagues or external stakeholders, and export photos for inclusion in corporate reports or event reviews. Unlike personal cloud storage, Poolr is purpose-built for event documentation, so the workflow is streamlined for collection, not long-term phone library backup.
Who uses Poolr for business events
Beyond corporate team events, Poolr is used by conference organisers, internal training teams, award ceremony hosts, site visit documentation, product launch events, trade show exhibitors, and in-house corporate communications. It is also popular with event venues and wedding planners who offer shared photo albums as part of their service to clients. If you're a corporate photographer or videographer documenting client events, Poolr integrates into your workflow as a client-branded way to collect guest contributions alongside your own professional shots. Many companies run events repeatedly, so the Host+ annual pass becomes cost-effective after just a few gatherings per year.
Start collecting guest photos for your next business event. Poolr is free to try.
Frequently asked questions
Do guests need to download an app to upload photos?
No. Guests scan the QR code and upload directly from their phone's web browser. There is no app download, no account creation, and no login required.
Can I moderate photos before they appear in the album?
Yes. All tiers include a live moderation queue so you can review and approve (or hide) each photo before it appears in the shared gallery.
How long do my event photos stay in Poolr?
Free tier photos expire after 7 days. Moment and Occasion tiers have no expiry for stored photos. Forever tier guarantees 2-year retention plus AI features like face recognition.
Can I display photos on a screen during the event?
Yes. Occasion tier and above include the live photo wall feature, which displays incoming photos on a connected monitor or projector in real time.
Can I download all photos at once?
Yes. Hosts can bulk download all event photos as a ZIP file from Occasion tier and above, useful for archiving or sharing with your team.
What happens if I run multiple events per year?
The Host+ annual pass (£49.99/year) gives you unlimited Moment-tier events, making it more cost-effective than paying per event if you host three or more gatherings annually.